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Events Form

This is the contact information for the person submitting the event - usually a department communicator. This is not the same as the primary Event Contact below.

  • First name
  • Last name
  • VT email - This says VT email but will accept any email domain.
  • Phone Number
  • Department
  • Event Title - The title of the event. Avoid using special characters like apostrophes and commas. This will be used to generate the Event URL Title below.
  • Event Subtitle - Subtitle for the Event to add extra information (e.g. featuring guest speakers).
  • Event URL Title - The slug for the event's URL. You may customize this.
  • Featured Image - This is the primary image for the event. This is the image that will appear in lists.
  • Featured Image Alternative Text
    • Alternative text should be included with all image uploads.
    • Alternative text should be short and descriptive.
    • Avoid using images with text in them. If images must contain text, then the alternative text needs communicate the same text content.
  • All day - This one-time event lasts all day.
    • Checking this option will automatically set the Start Time and End Time.
  • Recurring - Events that are held at an interval. Note: You cannot have repeating events that span multiple days.
    • Checking this option will disable the End Date and enable the Repeats and Repeats Until fields.
  • Timezone - The timezone of the event location.
  • Start date - The first day of the event.
  • Start time - The starting time of the event (disabled for all-day events).
  • End date - The last day of the event (disabled for recurring events).
  • End time - The ending time of an event (disabled for all-day events).
  • Repeats - Daily, monthly, or yearly (recurring events only).
  • Repeat until - This is the last date in the set of recurring events (recurring events only).
  • Hybrid - Events that are in-person and online.
  • In-person - Events that are in-person only.
  • Online - Events that are held online only.
  • Building name
  • Address
  • Campus and Extension Locations - Selecting an option here will auto-populate the city, state, and zip code.
  • City
  • State
  • Zip code
  • Physical address URL - This will usually be a link to a map for the event's physical location (e.g. Google Maps).
  • Online meeting link URL (e.g. Zoom)
  • Free - the event is free for all attendees.
  • Free with registration - the event is free for attendees who have registered for the event.
  • Paid - the event costs money to attend.
  • From - the low limit of the price range for a paid event.
  • To - the upper limit of the price range for a paid event. Note: for a single ticket price, leave this field blank.
  • Ticket Link text - The text for a link to purchase tickets for the event.
  • Ticket Link URL - A link to where tickets may be purchased.
  • Registration Link Text - The text for a  event registration link.
  • Registration Link URL - A URL link to the event registration.

Provide contact information of the primary contact for the event.

  • Contact First Name
  • Contact Last Name
  • Contact Email
  • Contact Phone

If the event has a contact for accessibility concerns, their information should placed here.

  • Same as event contact
  • Accessibility Contact First Name
  • Accessibility Contact Last Name
  • Accessibility Contact Email
  • Accessibility Contact Phone
  • Audience - The target audience for the event.
  • Category - The category type of the event.
  • Event Description - This must be provided in plain text. Do not attempt to use html or any other formatting. 
  • Event Body Image (up to 4) - Addition images provided here will be displayed along with the event description. This is not to be confused with the Featured Image above.
  • Alternative Text
    • Alternative text should be included with all image uploads.
    • Alternative text should be short and descriptive.
    • Avoid using images with text in them. If images must contain text, then the alternative text needs communicate the same text content.
  • Accommodations - This event includes accommodations.
  • Alcoholic Beverages - This event includes alcoholic beverages.
  • Contest - This event includes a contest.
  • Free food - This event includes free food.
  • Free parking - This event includes free parking.
  • Giveaway - This event includes a giveaway.
  • Interactive activities - This event includes interactive activities.
  • Paid parking - This event includes parking for a fee.
  • Raffle - This event includes a raffle.
  • Valet parking - This event includes valet parking.