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Where to upload video and audio

The following describes how to upload video and audio files to the Kaltura hosting service at video.vt.edu. It describes basic steps for everyone and specific steps needed for video and audio to appear in the VTx website if desired.

  • Open a browser and go to: https://video.vt.edu
  • Click on the "Guest" button in the upper-right corner of the page
  • Log in using your VT username and password
Video.vt.edu home page
Video.vt.edu home page
Video.vt.edu user menu
Video.vt.edu user menu
  • Click on "Add New" to the left of your profile icon in the main navigation
  • Select "Media Upload"
Add new menu
Add new menu
  • Click "Choose a file to upload"
  • Navigate your file system to the video you want to upload and click "Open"
Choose a file to upload dialog
Choose a file to upload dialog
File browser with media selection
File browser with media selection

When the metadata input form appears add content to the following fields ONLY:

  • Name - A branded headline for the video
  • Description - A description of the video content
  • Tags* - Use the VTx tags sheet for appropriate tags; A single, unique to that video category tag is required

* If you want this video to appear in the VTx website, you will need to tag it appropriately and follow the next step to add collaborators and set the video to private.

Media metadata input form
Media metadata input form

NOTE: If you do not want your video to appear in the VTx site, but just be hosted for embed within a page, you can skip the collaborators step and just save your video as Published.

Scroll the form and click "Add Collaborator"

  • Megan Zalecki, Dawn Jeffries, Donna Meese, and John Jackson MUST be added as collaborators to approve the video for publishing
  • Collaborators should have all three permissions options checked as each is added

 

Select the "Private" option below the Collaborators

Add collaborator search field with autocomplete
Add collaborator search field with autocomplete
Add collaborator dialog with all permissions selected
Add collaborator dialog with all permissions selected
Completed collaborator list in metadata form
Completed collaborator list in metadata form

Click "Save"

Adding captions

For accessibility compliance all published videos must be captioned. You will need to follow the steps below to add and correct captions for your video.

  • Click "Go To My Media"
  • Click the checkbox to the left of your uploaded media item in the list
  • Click "Actions"
  • Select "Caption & Enrich"
My Media list
My Media list
My Media actions menu with one item selected
My Media actions menu with one item selected

In the Captions Ordering page,

  • Select "English" as the Language
  • Click Submit
Captions request form
Captions request form

Captions must be proofread and corrected by the uploader before videos will be published. You can view and edit the captions with the following steps.

  • Go to My Media
  • Click on the pencil to the right of the media you want to edit in the list
  • Click the captions tab below the media
My Media list with item's pencil icon highlighted
My Media list with item's pencil icon highlighted
Captions tab below media player
Captions tab below media player
  • Click the download icon to the right of the caption file once added by the system
  • Watch the media item in the player with captions on and correct captions with a text editor
Caption file listing with tools to the right
Caption file listing with tools to the right
  • Click Upload captions file
  • Click Browse and choose updated file
  • Choose "English" as the language
  • Click Save to apply changes
  • Delete old caption file
Upload dialog for SRT caption file
Upload dialog for SRT caption file
Completed SRT upload dialog
Completed SRT upload dialog
Caption list with two items
Caption list with two items

Publishing to VTx

Once your video has been approved for publishing by one of the collaborators added earlier, follow the next steps to make the video active and ready for aggregation into the VTx website.

Publish video:

  • Go to My Media and click the pencil next to the media item you wish to edit
  • Click on the Publish tab below the media player
  • Change Private to Published
  • Under "Publish In Channel" search for "University Relations"
  • Select "University Relations" as the channel
  • Scroll down and click "Save"
Publish in channel options in Publish tab
Publish in channel options in Publish tab