All content in Ensemble needs to move through a workflow in order for it to be published to your site. Your level of access and what you can do in a workflow depends on the role you are assigned.

There are three user roles in Ensemble.

Author: Can create content using any of the templates and components within the system. An author can also upload images and assets. An author cannot publish.

Publisher: Can create content and review pages and assets that have been sent by authors for publishing. Publishers can also remove content that has been published.

Webadmin: Can create and publish content. Admins can also remove content and perform other administrative tasks within their site(s).

Moving an item through the workflow

When a page is ready to publish, there are several options available, depending on your role. 

Webadmins and Publishers: Both of these roles can publish content directly to the site without needing to send an item through the workflow. See the publishing section for more details.

Authors, Publishers, and Webadmins: If you're an author or if another publisher or webadmin needs to review the page before publishing, start a workflow by clicking on the Timeline icon in the My Sites window. Click the ^ icon next to the comment field and choose "Start a workflow."

Publishers and web admins will receive notification when a workflow is pending for review and approval. On the upper right of the screen, a notification will appear in blue.

Clicking the notification icon shows you the page(s) for review.

Click on the page to review it.

To review all publish notifications, click on “View all” in the notifications menu. All items in the queue for publishing will appear.

Select the item(s) for publishing and click the workflow icon (stack of papers and an arrow).

After clicking that icon, you’ll have the option to review and approve the item(s) for publishing.

Click the check mark icon to approve. Use the pulldown menu to choose “Reject publish” and click the check mark icon to send the page back for further editing.

Once the check mark icon is clicked, the item will be published.




Help / Support

For questions and / or CMS support please file a ticket by either:

  • Clicking on the "Request CMS Support" link at the bottom right hand corner of this page and filling out the form
  • Filing a Ticket directly in the Ticketing system. You will need to be logged in to file a ticket directly.

Related icons

Workflow notifications
Located in the upper right of the main interface, this icon changes to reflect the number of notifications.
See the history of a page (creation, changes, publish, unpublish)
Step back
Go a step back in workflow
While in a workflow, choose delegate to send the page to another publisher or admin for review.
In a workflow, click the complete icon to approve or reject a page for publishing.