For a new Web site in the .vt.edu domain:

  1. Choose an address for your Web site:
    • If you want a top-level sub-domain name within the .vt.edu domain, contact your department's network liaison and have them request it from the hostmaster. Top-level sub-domain names are created only for department names and a few other specific entities, not for individuals or projects.
    • If you want an address within the domain of your department, send an email message to the network liaison for that domain, asking for approval. To find out who to contact, refer to the Network Liaisons page.
  2. Fill out a DNS authorization form and mail (or attach it to the ticket created in the next step)
  3. File a CMS support ticket for the Content Management System (CMS) using the "Request CMS Support" link in the bottom right corner of this page. In the form, in the description section of the form, please also include:
    • Title of the website include the URL (Web address)
    • A short description of the purpose of the Web site to show that it is an organizational Web site, as opposed to a personal Web site.
    • A list of Virginia Tech PIDs of people who should have administrative privileges
    • Your name, department, and phone number

As soon as your Web site is ready, you will receive a confirmation email message.

For pre-existing Web sites in the .vt.edu domain:

  1. Fill out a DNS authorization form and mail (or attach it to the ticket created in step 2). You will need a signature from your Network Liaison.
  2. File a CMS support ticket for the Content Management System (CMS) using the "Request CMS Support" link in the bottom right corner of this page. In the description section of the form, please also include:
    • Title of the website (Example: Sample Site)
    • The URL. This is also known as the Web site address (Example: www.abc.vt.edu)
    • A short description of the purpose of the Web site to show that it is an organizational Web site, as opposed to a personal Web site.
    • A list of Virginia Tech PIDs of people who should have administrative privileges
    • Your name, department, and phone number

As soon as your Web site is ready, you will receive a confirmation email message.

Once your site has been created in Ensemble, you will receive an email. You should then be able to login and see your site in https://author.ensemble.vt.edu.

 

If you are logged in and have a prior session, you may need to log out and log back in to see the new site. 

 

Access and Group Management

The requestor of a website is designated as a web-admin as is anyone requested on the site creation web ticket. Web-admins manage who has author, publisher, and admin access and permissions. To manage memberships, please use https://webapps.es.vt.edu/group-manager/ and add members to the appropriate groups. Groups will appear in the format:

 

cms.departmentname_vt_edu
cms.departmentname_vt_edu.author
cms.departmentname_vt_edu.publisher
cms.departmentname_vt_edu.web_admin
cms.departmentname_vt_edu.web_designer (only for sites which use local assets)

 

When you add additional web admins, they will eventually be automatically added as a manager of the author, publisher and web_admin groups. If you remove someone from the web_admin group, they will eventually be removed as a manager from those three groups. The process to sync managers runs every couple of days. 

 

Stage Sites

Stage sites offer a way to work on updated sites while leaving the legacy site up and functional. You'll build out your stage site using the authoring system.

 

Your stage site, once it gets set up in the next couple of weeks, will be your domain with ".vt.edu" replaced by ".stage.cms.vt.edu". For example sandbox.vt.edu has a stage site of sandbox.stage.cms.vt.edu. Please note that the stage site will not include the "www" portion of the domain name. Non SSL connections are restricted to VT IP addresses only. Once the certificate creation process is completed, stage sites are protected by pid/password authentication instead of by IP restriction. Anyone with a Virginia Tech PID can view a stage site.

 

The stage site is also where your content goes when you trigger a "publish". When you request your site to be launched, the items on the stage site will be the content displayed on your launched site. 

 

Note that you need to publish out the site level and /en/ level of your site to activate your stage site and before launching your site.

 

Site Launches

Sites launch on Tuesday and Thursday afternoons. Please open a CMS web ticket at least 48 hours before you'd like to launch. You must also have at least a page called index (exactly) under the /en/ level.

 

Launching replaces the current departmentname.vt.edu website with the published content of departmentname.stage.cms.vt.edu. All access restrictions will be removed immediately following DNS change over. Stage domains will be cleaned up and removed following launch.